This module is not enabled by default. If you're excited to try out this new tool or participate in our Early Adopter Program, reach out to your Accruent representative to start a conversation about acquiring a license.
If your company has not purchased a license for the Site module, your users will see a limited version of the Site module that only contains the functionality necessary for using the RE Transaction sub-module.
The RE Transaction sub-module is a comprehensive transaction management solution that enables lease administrators, transaction managers, real estate executives, and other real estate professionals to effortlessly track transactions in a centralized location as they move through their lifecycle. The RE Transaction sub-module allows you to monitor deal negotiations of your real estate portfolios, investigate new sites for portfolio expansion, and report on those transactions. Additionally, you can create unique deal schedules for each negotiation and transaction.
This guide will walk you through the necessary and optional configuration options for the RE Transaction sub-module. Be sure to check out the End User: RE Transaction Sub-Module Walkthrough.
Required Settings
This section describes required configuration options that you need to implement before using the RE Transaction sub-module.
Schedule Template
The Deal Steps sub-section of the RE Transaction and Scenario pages is a light version of the standard Lucernex Schedules page. It does not incorporate some of the functionality of the Schedules page such as milestones or the Gantt Chart view. However, all the configuration options for standard schedule templates are also applicable to deal step schedules.
You can use an existing schedule template or create a new schedule template to use for your deal step schedules.
Security Settings
The following table describes the minimum recommended security settings for the RE Transaction sub-module. This table does not include security settings for other features in Lucernex.
|
Tab |
Security Item |
Setting |
Notes |
|---|---|---|---|
|
Page Access |
Administration > Dashboard > Manage Contracts > RE Transaction Wizard |
Edit |
|
|
Page Access |
Administration > Dashboard > Manage RE Transaction Contacts |
Edit |
|
|
Page Access |
Administration > Setup Wizard |
Edit |
|
|
Page Access |
Contract | Edit |
This is a top-level security item which sets the basic security for all items nested within it. You can set greater or less restrictive security on child items depending upon your needs. |
|
Page Access |
List Layouts | Edit |
This is a top-level security item which sets the basic security for all items nested within it. You can set greater or less restrictive security on child items depending upon your needs. |
|
Page Access |
Portfolio | Edit |
This is a top-level security item which sets the basic security for all items nested within it. You can set greater or less restrictive security on child items depending upon your needs. |
|
Page Access |
Site | Edit |
This is a top-level security item which sets the basic security for all items nested within it. You can set greater or less restrictive security on child items depending upon your needs. If your company has not purchased a license for the Site module, your users will see a limited version of the Site module that only contains the functionality necessary for using the RE Transaction sub-module. |
|
Page Access |
Sub-Pages | Edit |
This is a top-level security item which sets the basic security for all items nested within it. You can set greater or less restrictive security on child items depending upon your needs. |
| Actions |
Default access to Contracts for Portfolio Members |
Edit |
|
| Actions |
Default access to Sites for Portfolio Members |
Edit |
|
| Actions |
View Portfolio / Program Documents |
Edit |
|
| Actions | Create Site | Edit |
If your company has not purchased a license for the Site module, your users will see a limited version of the Site module that only contains the functionality necessary for using the RE Transaction sub-module. |
| Actions | Create Contract | Edit |
|
|
Field Security |
Contract | Edit |
This is a top-level security item which sets the basic security for all items nested within it. You can set greater or less restrictive security on child items depending upon your needs. |
|
Field Security |
General Summary Information | Edit |
This is a top-level security item which sets the basic security for all items nested within it. You can set greater or less restrictive security on child items depending upon your needs. |
|
Field Security |
RE Transaction | Edit |
This is a top-level security item which sets the basic security for all items nested within it. You can set greater or less restrictive security on child items depending upon your needs. |
|
Field Security |
Summary Information > Summary Page Buttons > RE Transaction Wizard |
Edit |
|
Create RE Transaction Contacts
You can create contact records for people frequently consulted on transactions and scenarios using the Manage RE Transaction Contacts tool on the System Administrator Dashboard. These contact records will not grant these individuals access to Lucernex—they are used to capture contact information only.
Optional Configuration Options
This section describes optional configuration options you can use to customize the RE Transaction sub-module.
Field Creation
If the fields on the out-of-the-box RE Transaction or RE Scenario pages don't meet your needs, you can create firm fields to add to a custom page. You can also add custom definitions to the global fields to provide your users with additional information or instructions on how to use the fields.
Page Configuration
You can use our standard page configuration tools to customize the RE Transaction sub-module according to your needs. However, be aware that once you create a custom page layout, updates to the global page layouts will not be automatically added to your custom page layouts. You will need to add these updates manually.
You can create one or more list layouts and attach them to the RE Transaction and RE Scenario tabs. When you first create and attach a custom layout to a tab, the global layout no longer appears on that tab. If you want to create a copy of the global layout to have in addition to your custom layouts, create list layouts for RE Transactions and RE Scenarios but omit Page Layout Editor procedures.
Once you have added at least one custom layout to a tab, all subsequent custom layouts will be added to the menu to the left of the Actions menu.
Create List Layouts for RE Transactions and RE Scenarios
-
Select Admin in the toolbar in the upper-right corner of the window.
The System Administrator Dashboard page opens.
-
Click Manage Page Layouts link in the Company Administration column.
The Manage Summary Pages page opens.
-
Select the Manage List Layouts tab.
The Manage List Layouts page opens.
-
Click Add Item in the lower-right corner of the List Layouts table.
The Add Item window opens.
-
Enter the name of your custom page layout in the Page Layout Name field.
To learn our best practice recommendations for naming list layouts, see our Naming Conventions in Lucernex walkthrough.
-
Enter a description of the page layout in the Description field.
Add descriptions to every template, layout, or field you create in Lucernex, so future administrators understand the purpose and context of each item.
-
Do one of the following:
-
If you are customizing the RE Transaction page layout, select Portfolio > RE Transaction > RE Transaction from the Parent Tab field.
-
If you are customizing the RE Scenario page layout, select Portfolio > RE Transaction > RE Scenario from the Parent Tab field.
-
-
Do one of the following:
-
If you are customizing the RE Transaction page layout, select RE Transaction from the Primary Table field.
-
If you are customizing the RE Scenario page layout, select Scenario from the Primary Table field.
-
-
Select the Yes option for the Allow Edit setting.
-
If you want the list layout to have even column widths, select the Even Column Widths? check box.
-
Do one of the following:
-
If you want to base this layout on the global RE Transaction page layout, select RE Transaction List [Global Layout] from the Initialize layout from existing layout field.
-
If you want to base this layout on the global RE Scenario page layout, select RE Scenario List [Global Layout] from the Initialize layout from existing layout field.
-
-
Select the portfolio you want this list layout to be available for from the Available for the following Portfolios / Capital Programs field.
All Portfolios / Capital Programs is the default. Multiple options are available.
-
Select Add.
The window closes. The list layout appears in the Manage List Layouts table.
Customize the Geo Map Pin Layout
You can customize the information which appears when you click a pin in the Geo Map on the RE Transaction tab using summary pages or sub-pages.
Select Scenario from the Primary Table when creating your layout.
To customize the geo map pin layout:
-
Do one of the following:
-
Select Admin in the toolbar in the upper-right corner of the window.
The System Administrator Dashboard page opens.
-
Click Manage Page Layouts link in the Company Administration column.
The Manage Summary Pages page opens.
-
Select the Map Popup Layouts tab.
The Map Popup Layouts page opens.
-
Select the layout you created from the Scenario Layout field.
-
Select Update.